--- title: "Serial Numbers - Parameters" canonical: "https://wiki.soft1.eu/space/SS5EN/928382977/Serial%20Numbers%20-%20Parameters" format: markdown --- To start monitoring Items in Serial Number in SOFT1 ERP, you may set the: - **Stock Management parameters → **to monitor Serial Numbers from Stock Management, such as *Unique SN in item *and how they are used in ERP, - **Items profile → **for more targeted monitoring of Serial Numbers of selected Items through transactions, - **Document Types **→ to activate the Serial Number creation/selection. | **Parameter** | **Functionality** | **Additional info** | **Example** | | --- | --- | --- | --- | | ### STOCK MANAGEMENT PARAMETERS
***(Parameters menu → Commercial Management → Stock Management → Parameters → Properties tab → Serial Numbers)*** | | **S.N.** | Serial Numbers can be used for Stock Items that have the **SN** field activated. | The activation is mandatory to monitor the Items in Serial Numbers through Stock Management. | | | **Import SN (third party)** | Activate to manage the Serial Numbers of third parties with no transactions in your Company’s W/H. | Set one of the following values in Doc Type → **SN Type **field *(Purchase Doc design → Stock Management → Group Sets → Serial Numbers):*
1. *Back* or 2. *Check-in for service *
See whether a Serial Number has transactions or not, using Check SN availability. | *Suppose you own a mobile service shop and you work with electronics retailers. Entering an item for service is considered as a purchase, both for management and accounting purposes.* | | **Export SN** | During the sales process, only the Serial Numbers included in the Serial Numbers file are available, thus excluding the case of manual entry.
You may set the following:
- *Select only with SN *→ Check only the items required to be monitored in Serial Number. - *Select only → *Check all items monitored in Serial Number. - *No check* → Serial Numbers cannot be monitored. In this case, you cannot check SN availability if SN Types are set to *Back or Check-in for service*. | It applies only to Sales and related status. | | | **Repurchase SN** | Set whether you create/buy Serial Number that is already sold.
If activated, then it applies only to transactions for which the Document Type in the **SN Type** field *(Purchase Document Type → Stock tab → Serial Numbers) *has one of the following values:
1. *Sales/Consumption* 2. *Dismissal from Service* 3. *Purchase/Production* | It works in combination with the **Export SN** parameter which should not be set to *No check*.
If *No check* is set, the message *WARNING! Serial Number not available*, will be displayed as a warning message and not as a prohibition. | | | **Unique SN in item** | - *Use in one item only → *The specific Serial Number can be used one by one, only for the specific item. If you select to use it again when creating Serial Numbers, the message *ATTENTION! Serial Number is not available* will be displayed. - *One Purchase/Production: *This Serial Number is available only once for the Purchase/Production status, *i.e. cannot be purchased again (e.g. Dismissal from Service).* If you select to use it again when creating Serial Numbers, the message *ATTENTION! Serial Number is not available* will be displayed. - No Check → Any Serial Number can be used without restrictions. | If you use ***Use in one item only*** or ***One Purchase/Production***, and add a second item to the document lines that is monitored in **Serial Numbers (SN)** and has the same **SN code format** (*Items → Properties → Serial Numbers, Warranties*) as the previous one, then the **Suggested code *****(Create SN)*** follows a ascending order — meaning it continues from the last Serial Number used by the previous item. | | | **SN Status (warranties)** | Set the SNs Status selected in the **SN** field in Warranties profile. | All SNs Status are available. | You can see the Status in the *Serial Numbers - Availability, Display, Select in the Document lines.* | | **Delete SNs when changing W/H** | Activate to delete the Serial Number lines when modifying the W/h in Doc header. | It concerns cases of Serial Numbers set and then modified in the Doc header. If activated, these Serial Numbers:
- will be deleted from the Doc’s columns. - will not be in the list of available Serial Numbers *(right-click → Serial Numbers). * | | | ### **STOCK ITEMS**
***(Jobs Menu → Commercial Management → Stock Management → Stock Items → Tracking & Variation Management tab)*** | | **SN** | - *Yes (Mandatory) → *To be required to enter/use Serial Number when selecting an item in Doc lines. - *Yes (No check) → *To be optional to enter Serial Number when selecting an item in Doc lines. - *No → *The Item will not be monitored in Serial Number. | Activate the parameter to monitor Item in Serial Number. | ** **** ** ** ** | | **SN code format** | Set the SN code format based on characters specifications for the [Code format](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268499) in the corresponding fields in the ERP. SN code format can accept up to 50 characters. | - Activate it to set new Serial Numbers massively when creating Docs *(e.g. Purchase Doc)* and check SNs per item code. - If SN code format is not set, upon creating new SNs massively, the message *SN code format is blank *will be displayed. | It is available in Serial Numbers - Transaction Operation. | | **Warranty (months)** | Activate the Warranties process for Serial Numbers.
1. Type the months (natural number) for which the warranty is valid. 2. If you set 0, then a one-day warranty will be created. If it is left blank, no warranty is included. | If warranty is not filled in the Item's profile, you can set it in the Doc *(Sale/Purchase Doc).*
- Add the **Warranty (months)** field in Doc lines *(Sale/Purchase Doc)*, using the column design. - If a warranty is set in an Item, then the Item’s warranty months are suggested in this field. | | | ### **DOCUMENT TYPES**
***(Purchase, Sales, Stock, Composition & Production Documents)*** | | **SN Type** (Purchases - Sales/ Stock Docs) | Activating the field is mandatory:
- to select/create Serial Numbers *(e.g. in Purchase / Production)* - to select/use the SN codes available in Stock* (e.g. in Sales/Consumption). * If the **SN** flag is activated in Stock Management parameters, then the **SN Type** should be activated in all Docs (*No Action *shall not be selected). | | | | **Consumption SN type & Product SN type** (Production Docs) | | **SN type (Header) & SN type (Lines) **(Composition/Inventory Docs) | | **Update warranty** | By selecting Update warranty, then a Warranty is automatically created when the document is created, for which you have the following options:
- *Yes (delete upon modification) → *when modifying the Serial Number of a created Doc, a new warranty is created and the old one is deleted. - *Yes (no delete upon modification) → *when changing the Serial Number in a created Doc, a new warranty is created and the old one is not deleted, it remains but is removed from the Doc. - No → No warranty is created. | | | **STORAGE PARAMETERS** **(Configuration Menu → Commercial Management → Warehouse → Parameters → Properties → Serial Numbers)**