--- title: "Employees parameters - Employees Calendar" canonical: "https://wiki.soft1.eu/space/SS5EN/300580942/Employees%20parameters%20-%20Employees%20Calendar" format: markdown --- Set the Employees parameters (*Parameters menu → CRM → Employees-Contacts → Employees parameters*) in the** Employees Calendar** area in SOFT1 ERP, in order to activate the necessary data (e. g. Working hours - Doc. Series, time off, non-work, etc. ) and make them available for use in myWorkplace. These parameters are applicable to the Work Schedule, the [Work Calendar](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034) and the [Work Monitor](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268891). The parameters apply to all Employees - based on role/job/organizational unit. Some of them require setup in SOFT1 ERP, automating HR processes. See below how to set the Employee Parameters and what is activated in SOFT1 ERP and [myWorkplace ](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269072)respectively. | **Parameter** | **Operation** | **Available at/Used in** | **Example - Additional Info ** | | --- | --- | --- | --- | | **Employees Calendar** | | #### Working hours - Doc. Series | Select the Working hours - Doc. Series which you will use to create/save in SOFT1 ERP the employees' Working hours/Shifts. ( *Jobs menu* → *H.R & Payroll→ Actions Management → Employees Actions*). | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | *Available as well in **[myWorkplace](https://wiki.soft1.eu/space/SS5EN/189269093/myWorkplace+-+Employees+Parameters)** tab.* | | #### Day off - Doc.Series | Select the Doc. Series which you will use to create/save the actions related to the employees' time-off. (*Jobs menu *→ *H.R & Payroll→ Actions Management → Employees Actions*). | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | *Available as well in **[myWorkplace](https://wiki.soft1.eu/space/SS5EN/189269093/myWorkplace+-+Employees+Parameters)** tab.* | | #### Outside Ordinary Hours - Doc.Series - Auto submit | Select the Doc. Series which you will use to create/save in SOFT1 ERP ** **the Employees' Outside Ordinary Hours. (*Jobs menu *→ *H.R & Payroll→ Actions Management → Employees Actions*). | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | | | #### Reason for overtime work | Submit the reason for overtime work. | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | *For example, when submitting the 'Overtime work Announcement' document select the desired reason, e.g. “Excessive workload”, “Make up missed work time due to weather conditions”, “Urgent Seasonal Operations”, etc. * | | #### Non-work Doc. Series | Select the Doc. Series for scheduling an employee’s non-work. | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | *For example, in the Work Calendar and/or in the Work Monitor when creating your employees' Work Schedule, you can submit “Non-work” for a specific date. * | | #### Color Matrix - Details | You can optionally set a [Color Matrix ](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268983)in order for actions to be displayed in different color in the [Work Calendar](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034). | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | | | #### Application field - Holiday Color Matrix | Enable the Holiday Color Matrix if you wish to apply a color distinction in SOFT1 ERP Holiday calendars. | *[SOFT1 Calendars](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268737)* | | | #### Time-sharing - Doc. Series | Set the Time-sharing Doc. Series, i. e. the Work Series you have set in the Working hours - Doc. Series, in order for it to share/distribute the working time from the actions created in SOFT1 ERP. It works in conjunction with the Working Time Models. | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | | | #### Time-tracking Update - Doc. Series | Set the Doc. Series through which the Time-tracking system will track an action e.g.* a shift.* | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)* | | | #### Time Report/Status | Set the Status that will be set to the action when it is submitted by the time-tracking system. e.g. *To be activated, In progress, Completed etc.* | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)* | | | #### Additional working day check -Doc. Series
#### 6th day - Payroll Elements | Select the desired Doc. Series - Usually the one you have set in the Working hours - Doc. Series | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | *For example, if an employee has a set 5-day work schedule from Monday to Friday and works on Saturday, then Saturday is considered the 6th working day. In this case, SOFT1 ERP checks the submitted shift actions to ensure that the appropriate increments are also calculated. * | | #### Auto Working Time Analysis | The following option is suggested *'Yes (working hours and log files)'* so that the analysis of working hours takes into account both the employee's working hours and the recordings from the digital work card swipes. In addition, you have the following options: *Yes (only working hours), Yes (only log files), No.* | *Payroll/**[Working Time Analysis](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269041)* | | | #### Check existence of working hours (employee actions) | Set one of the following options/behaviors so that the appropriate checks are performed as regards to completion of the Working hours each time an action is submitted in SOFT1 ERP.
- No check: when submitting an action e.g. a shift, no message will be displayed even if no working hours are filled. Thus, the action's s - Warning: (default value) when submitting an action e.g. a shift, a warning message is displayed and submission of the action is allowed. - Prohibition: when entering an action, e.g. a shift, a warning message shall be displayed and prohibit the entry of the action if the action has not been completed. | *[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)**/Payroll* | 📍 *It applies only to Actions that match the Working hours - Doc. Series specified in the Employees Parameters.*
Message:
*'*Attention! No working hours have been filled in.’ | | #### Show working hours | Set one of the following options, depending on how you want the Working hours to be displayed in the [Work Calendar:](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034)
- Registered hours - Working hours description | *[Work Calendar](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034)**/**[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)* | *For example, if an employee has set working hours from 'Monday to Friday 08:00 - 16:30' and in 'Show working hours' parameter you select the 'Working hours description' as the display mode , the full description will be displayed in the Work Calendar and not just the working hours (08:00 - 16:30).* | | #### Work monitor - Auto create action for working hours excess | Activate to submit an additional Action, in the event of employees exceeding their working hours. | *[Work Monitor](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268891)**/Payroll/**[Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329)* | *For example, if upon submitting a work schedule in the Monitor, 10 hours are submitted instead of 8 (according to the Working Hours), then in addition to the action concerning the 8-hour work schedule, another action will be **automatically **created, which regards the working hours excess for the 2 additional hours.* | | #### Deactivate checks in calendar | Enable if you wish to disable the following checks performed in the [Work Calendar](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034):
- *Exceeding weekly working hours* - *Keep track of minimum rest period* - *Exceeding daily working hours* | *[Work Calendar](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189269034)* | |