--- title: "Employees Parameters - General" canonical: "https://wiki.soft1.eu/space/SS5EN/287113217/Employees%20Parameters%20-%20General" format: markdown --- **Employees Parameters** *(Parameters menu → CRM → Employees - Contacts → Employees Parameters*) apply to all Employees, based on their role/ job position/ organizational unit. Note that some** **of them require additional setup in SOFT1 ERP to automate HR processes. Set the Employee Parameters in the **General **area to activate the necessary processes so as to be used by SOFT1 ERP and [myWorkplace](https://wiki.soft1.eu/space/SS5EN/189269072/Soft1+myWorkplace). For example, - User defined data** **of the employee, i.e., the Working hours, the employer’s Occupational area and the checks upon requesting leaves, - additional fields for [Work Monitor](https://wiki.soft1.eu/space/SS5EN/189268891/Work+Monitor), and handling procedures in [myWorkplace ](https://wiki.soft1.eu/space/SS5EN/189269072/Soft1+myWorkplace)(*e.g. displaying warning messages when requesting leaves*). See below how to set the Employees Parameters and what is activated respectively in SOFT1 ERP and [myWorkplace](https://wiki.soft1.eu/space/SS5EN/189269072/Soft1+myWorkplace). | **Parameter** | **Operation** | **Available at/Used in** | **Example ** | | --- | --- | --- | --- | | **General** | | #### Code format | Specify the desired format of your employees' code by filling in the corresponding field with the number and type of characters you want your code to have. | *H.R/Payroll* | *For example, if you want the codes of your company’s employees to consist of 5 digits, the code will have the format "NNNNN".* | | #### Grouping | *Temporarily unavailable function.* | | | | #### Tr. partner entity | Specify one of the following options to define the additional employee role:
- Suppliers - Debtors - Creditors *📍The parameter also works in combination with the** **Create Other Trans. Docs (Payroll Expenses)** **job.* | *Payroll* | *For example, in cases where employees are used as Creditors to pay their wages (salary, expenses, etc.)* | | #### User defined data | Define the elements you wish to appear in the profile of the employees (user defined data tab) so that the appropriate procedures can be carried out according to the role of each data. | *H.R/Payroll* | *For example, specify the User defined data "2160-Working hours" to create the work schedule and set "2008-Employer's Occupation area" to ensure that arrival/departure actions, etc., are correctly recorded.* | | #### Check dates overlap *(for Payroll)*
#### Check dates overlap (HR) | Set one of the following options/behaviors to perform the appropriate checks for submitting a leave request on a date that coincides with another leave request. Canceled leaves are excluded.
📍 The parameter has a recommended value of "Prohibition".
- No check: When requesting a leave, no warning message will appear, but the request will be submitted as usual. - Warning: When requesting a leave, a warning message will appear, and the employee will have the option to confirm/submit or cancel the request. - Prohibition: When requesting a leave, a prohibition message will appear, and the employee will not be able to confirm/submit the request. | *Payroll/H.R./**[myWorkplace](https://wiki.soft1.eu/space/SS5EN/189269072/Soft1+myWorkplace)* | *For example, when an employee has requested a Regular leave e.g. for 27/09/2023, and then requests a new e.g. Sick Leave **for the same day**. Having set the value **Prohibition **in the parameter,** his application will not be submitted and a prohibitory message will appear:** “Attention! There are overlapping periods of leave / illness / absence.”* | | #### Auto suggest seminar cycles code | Enable to automatically suggest the next available code when creating a new seminar cycle. | *H.R. - Seminars* | | | #### Seminar cycles separator | Place the separator symbol, which will be filled in automatically after the seminar cycle code is proposed. | *H.R. - Seminars* | | | #### Auto suggest working hours code | Enable to automatically suggest the next available code when creating new [working hours](https://wiki.soft1.eu/space/SS5EN/267747329/Working+hours). | *[Working hours](https://wiki.soft1.eu/space/SS5EN/267747329/Working+hours)* | | | #### Auto update from job position | By assigning a [job position](https://wiki.soft1.eu/space/SS5EN/189269054/Job+positions) to an employee, specific job information is automatically updated in their record.
By selecting 'Yes', the user will receive a prompt message **suggesting updating **the employee's details from the job position (e.g., qualifications, benefits, duties, etc.). | *H.R/Payroll* | Message: “ Update skills-qualifications, benefits and tasks from the selected job position? “ | | #### Calculate leave days | Set one of the following options/behaviors depending on what you want to be considered when submitting leave days:
- From working hours and actions (recommended option) - From working hours | *[Working hours](https://wiki.soft1.eu/space/SS5EN/267747329/Working+hours)**/Payroll* | For example, for an employee with fixed hours, Monday - Friday 09.00-17.30, a Day off is submitted on 11/16. When a leave is submitted from Monday 13/11 to Thursday 16/11 and you have set:
- From working hours and actions: 3 days will be displayed because the action of the day off on 9/11 will be checked. - From working hours: 4 days will be displayed, based on his working hours for that period. | | #### Inform replacing employee of previous leaves | Enable to allow a Replacing employee to manage pending leave requests.
The Replacement employee is set in *(HR → Leaves→ Approval data area). * | | For example, when a manager is on leave from 10 to 20/12, the employee designated as the Replacing employee can approve not only leave requests that occur during that period, but also the ones that were pending prior to 10/12. | | #### Work monitor - Additional fields | Set additional data** **(Extra data: employees) that you want to appear in the [Work Monitor](https://wiki.soft1.eu/space/SS5EN/189268891/Work+Monitor), depending on how you want to work. | | For example, if you want to display additional information about your employees' contract, e.g. old employee-Reduced Hours in the [Work Monitor](https://wiki.soft1.eu/space/SS5EN/189268891/Work+Monitor), select the relevant fields (Extra employee data → Text 01, 02, 03, 04). | | 👉 **(****[Here](https://wiki.soft1.eu/space/SS5EN/189269093/myWorkplace+-+Employees+Parameters)**** you can find additional information regarding myWorkplace Employees Parameters) ** |