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title: "myWorkplace - Attendance"
canonical: "https://wiki.soft1.eu/space/SS5EN/272498689/myWorkplace%20-%20Attendance"
format: markdown
---
MyWorkplace - Attendance  is available both from the  left-side menu  and the  main portal.  It displays your employees’ work schedule on one screen, providing a clear view of your working hours as well as those of your team.   Note that:  The appropriate setup in SOFT1 ERP should be previously performed to view myWorkplace Attendance. In addition, it provides:   real-time view with immediate tracking of actions, facilitated by  color matrix ,  allowing easy  monitoring  of the working time within working and non-working hours, non-work, days off, sick leave, and absences. Data can be displayed by month, week, or day.  access for all employees to view and/or  submit  their work schedules.    manager’s access  to their  team's  Attendance, enabling them to  modify  shifts, absences, days off, remote work, extended hours, etc.,   mass  or  one-by-one submission  of work schedules by managers for their subordinates  using filters  (such as Organizational Unit, Branch, or Employee)  the employees the option  to export   their own weekly work schedule to .csv format, regardless of their role.   the  managers  with the option to  export the weekly plan  for their team .    color  distinction of your company's  holidays . See below how myWorkplace Attendance works in detail. ▶️ Manage your Attendance -   For all Employees Suppose you wish to  submit  a new action, e.g. a Shift and/or  view  your work schedule.  Work as follows: Select  Attendance  ( from the left side menu or the main portal). click on the  Date  or on  Submit action . select the  Action type ,  e.g. Shift , the  Date  (if you have not already selected it, see previous step) and the   Occupation area  which is suggested if it has been set in the employee's profile in SOFT1 ERP ( Contact tab → User defined data ).     It is important to be filled in, whenever the employee is transferred to a different Occupation area. indicate whether the Shift will be in Office, Out of Office or Remote.    Make use of the  optional Shift Analysis  to specify working hours by cost center.   3. click  Submit  to save the action and view it in the Attendance. Click on the Action to view its details (Working hours, Shift location, etc.)  Make use of  Add to Calendar  to add an Action to your Calendar (Outlook, Google, etc.) The Action is also automatically created in SOFT1 ERP and approved by the employees set in Action Type → Approval Data. ▶️ Manage Team Attendance -  For HR / Managers Make use of  Team Attendance  to  track  and  manage  your work schedule and that of your subordinates/company employees. Use the available filters which are customized based on position and/or organizational unit/cost center, etc. For example, for the employee named Scott Kyle, you need to change his Shift/Working hours for 2/18 to Sick Leave. Work as follows: select  Attendance  (left side menu or from the main portal) and then  Team Attendance . select the employee from the  list on the left  or use the filters ( Organizational Unit:  Human Resources, Branch: Head Offices) to directly locate the Employees. click on the desired  date  and then  Continue  to submit the new one, cancelling the previous action. select the  Action Type , e.g. Sick Leave and click  Submit  to save the action, which is now displayed in your Team's Attendance. click  Export Weekly Calendar  to see your team’s work schedule. In case of mass shift submission, the working hours suggested are the ones that are common among the selected employees.     What you should know: To view  Attendance  on myWorkplace, follow these steps: set in the  Role/Pages  field ( Tools menu → Web & Mobile →  Web accounts ), which options your employees will have access to regarding myWorkplace (e.g. Attendance, Time Off, Requests, etc.).    If you leave it blank, employees will have access to all options.  perform  the respective setup in SOFT1 ERP. More specifically, you should have created  Working hours - Doc. Series ,  Day off Doc. Series ,  Outside Ordinary Working Hours - Doc Series ,  Non-work Series  and set them in myWorkplace parameters ( Parameters menu → CRM → Employees-Contacts→ Employees parameters) . you should have set for each Series the  Next step details  so that they are available in the Attendance. you should have created the  Holiday Calendar  ( Parameters menu → Companies → Other settings → Branches ). you should have activated  Holiday Color Matrix  flag ( (Parameters menu → C.R.M. →   Employees Parameters → Employees Calendar area )    It is required to have set your company’s Occupation area (Parameters menu → Companies → Register   tab → e-EFKA tab).