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title: "Customs Warehouses"
canonical: "https://wiki.soft1.eu/space/SS5EN/189275149/Customs%20Warehouses"
format: markdown
---
SOFT1 ERP allows you to monitor two important customs procedures for the storage of goods, on the supply chain of trading companies:
- the **customs**** ****warehousing** procedure and
- the **tax** **warehouse** of goods, which are subject to excise duty.
When goods from third countries (non-Community / outside the European Union) enter the customs territory of the EU, they are placed under customs supervision. Then, after the customs declaration is over, the goods are placed under a customs procedure. In other words, upon their arrival, the goods are placed: 1) either on the facilities of the Customs Office, or 2) on facilities defined or approved by Customs Authorities, used for the storage of goods placed under the customs warehousing procedure.
In case the goods are subject to excise duties (energy products, alcohol & alcoholic drinks, mineral oils, manufactured tobacco, coffee etc.), they are also placed, upon their arrival, on facilities defined or approved by Customs Authorities and - due to the excise duty - they remain in a tax warehouse.
In both cases of customs procedures, all custom duties are temporarily suspended. Customs debts (duties, taxes etc) will be charged, after the customs declaration is over and the goods are put into free circulation (and/or consumption) in the internal market of the Country.
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#### Monitor both customs procedures in **SOFT1 ERP**, by following the steps below.
**Α.** Create/ characterize **Warehouses**, in such a way as to match with the temporary storage facilities, in order to monitor the goods that are placed: 1) either under the customs warehousing procedure, or 2) in a tax warehouse.
**B.** Create a **Purchase**** ****Document** from Third Countries to import the goods in a customs warehouse. Fill in the fields accordingly:
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1. the **Warehouse** where the goods are placed under the procedure of Customs warehousing or Tax warehousing,
2. the **Temporary Storage **data**,** i.e. data provided by the Customs Office, certifying that the goods are placed under temporary storage/storage in facilities approved by Customs Authorities.
**Tips: **
- *On the default SOFT1 ERP Purchase Documents screen, the "Temporary Storage" field can be found on "Other data" tab. Bring the field on the 1st tab, to make it easier to create the specific documents. *
- *Temporary storage data are different than the documents' data. Find the Temporary storage List by following the path menu > Commercial Management > Stock Management > Customs W/H.*
- *You can also create a new Temporary storage, by right-clicking on the Hyperlink of a Purchase Document.*
- *In case you have more than one Temporary Storage on the same document, bring the Temporary Storage as a column on the document's lines.*
3. Set a new **Customs** **Lot** for each item.
**Tips: **
- *Customs Lots concern new codes provided by the Customs Office, so as to monitor the items.*
- *On Purchase document lines, fill in the**** new ******Cust******oms**** ****lot**** ****code,**** along with the data provided by the Customs Office for each item (Customs UoM, mass etc.) Design the columns on the Purchase Document according to the example above.*
- *Stock items are not necessarily monitored in lots. Complete in advance data such as Country of Origin and Mass – Volume, so as to be suggested automatically on the document.*
**C. Save the document** to create the Customs Lots.
**Tips: **
- *Find the separate Customs** **Lots** List **by** **following the path** menu > Commercial Management > Stock Management > Customs W/H.*
- *On "Temporary Storage data" tab you will find all the data of the specific item provided by the Customs Office.*
- *In Stock Management parameters (Lots section), set the "****Uniqueness of****" parameter to "****File****", to prevent the creation of a new Customs Lot code, in case it already exists in SOFT1 ERP.*
**D.** Calculate the cost of goods during their stay in customs warehouse by including the purchase document in a Costing Folder. Include the expenses and close the folder.
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**Tips: **
- *In the Costing folder's Type, the update method has to be ****Detailed (only**** ****expenses).**** In addition, to calculate the cost, activate the parameter "****Cost**** ****within a Customs W/H****".*
- *The Other* *Transactions* *documents (Suppliers and/or Cash Accounts) that will be included in the folder, concern* *expenses such as Security & Surveillance of goods while they are in customs* *warehouse.*
- *After** **closing the folder, in the new** **Stock Document that will be created, you will be able to view the - allocated to the items - cost,** **which results only from the expenses' documents** **included in the folder.*
**E.** Goods can be totally or partially taken out of the customs warehouse and transferred to a Free or to a Transit type Warehouse. To this end, you have to create an intra-company movement document.
**Tips: **
1. *The type of an** **i**ntra-company movement document ****Uses**** ****price: Cost**** ****within the Customs W/H****, so as the cost price will be automatically suggested for each item.*
2. *Configure appropriately the Transactions for the Warehouses that will be updated.*
3. *Take the goods out of several temporary storages, by selecting them in documents' lines.*
**Νote:** To deliver the goods, directly from a Customs warehouse, to a Customer of your company e.g. Ships, duty-free shops etc., you have to: 1) create a Delivery Note (Sales Document), right after creating the intra-company movement document (**Step E**) and 2) ignore the step below (**Step F**).
**F.** The receipt of goods from a customs warehouse is accompanied by payment of taxes and duties, corresponding to the part of the cargo to be received. Therefore, you have to include the **intra-company** **movement document** in a **Costing** **Folder**, to calculate the cost of goods after exiting the customs warehouse. Also, include in the same folder the customs clearance costs and duties. Close the folder to create the Stock document, along with the - allocated to the items - cost, which results only from the expenses' documents included in the folder.
***Repeat the above step*** ***for each intra-company movement document*** ***from a Customs*** ***to a Free***** W*****arehouse.***
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**Tips: **
1. *In the Costing folder's Type: *
- *the update method has to be ****Detailed (only**** ****expenses)****,*
- *the "****Cost**** ****within a Customs W/H****" parameter** shall not **be** **activated,** **since the goods** **are** **no longer** **under a customs** **procedure,*
- *specify ****Stock document Series, ****in order to select the intra-company** movement **document.*
2. *The Other Transactions documents that will be included in the folder, concern expenses as to the goods' customs clearance from the customs warehouse, such as the fees of the Customs Clearance Agent, customs duties etc. *
3. *After** **closing the folder, in the new** **Stock Document that will be created, you will be able to view the - allocated to the items - cost,** **which results only from the expenses' documents** **included in the folder.*
**G.** Items that remain inside the customs warehouse for a longer time period, are charged with regular expenses e.g. Security & Surveillance etc. In that case, repeat step B, i.e include the Purchase Document in a** new ****Costing Folder**, in order to calculate the cost. Include the expenses and close the folder. Repeat the specific step periodically, until all quantities of the items participating on the purchase document are totally taken out of the customs warehouse.
**Tips: **
- *In the Costing folder's ****Type**** Activate the "****Use*** ***document in multiple*** ***folders****" parameter* *to* *reuse the same* *purchase* *document in a costing* *folder.*
- *The update* *method* *has to* *be* ***Detailed (only*** ***expenses)***
## Reports
All reports, concerning the monitoring of Customs Lots and Temporary Storage, can be found:
1. By following the path Commercial Management > Stock Management > Customs W/H
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2. In Temporary storage and Customs lots Browsers.
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3. Finally, the "**Exclude** **Customs W/H**" filter has been added to Stock Reports, e.g. Stock Ledger, since the goods that have not yet been cleared, should not appear.
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