---
title: "myWorkplace - Employees Parameters"
canonical: "https://wiki.soft1.eu/space/SS5EN/189269093/myWorkplace%20-%20Employees%20Parameters"
format: markdown
---
Set myWorkplace Employees **Parameters** in SOFT1 ERP, to activate the necessary information *(e.g. Type of Leave, Requests, Attendance)* and make them available for use for myWorkplace processes *(e.g. Time off/Request approvals, Monitoring of Working hours etc.).*
MyWorkplace Parameters *(Parameters menu → CRM → Employees - Contacts → Employees Parameters → myWorkplace)*, apply to all employees -based on role/job position/organizational unit- with some of them requiring configuration in SOFT1 ERP, by automating HR processes.
See below how to set SOFT1 ERP Employees Parameters and what is being activated respectively in myWorkplace.
ℹ️ Some fields in myWorkplace tab are also available in Parameters tab. By filling in one of the common fields in myWorkplace tab *(e.g. Working hours Series or Day off Doc. Series)*, then these are automatically filled in the 'Parameters' tab, and vice versa.
| **Parameter** | **SOFT1 ERP** | **myWorkplace** | **Examples** |
| --- | --- | --- | --- |
| |
| **⭐Type of Leave** | *Select the ****Type of Leaves**** you have created in SOFT1 ERP, to make them available to all employees through myWorkplace.* | *In ****[Time Off](https://wiki.soft1.eu/space/SS5EN/189269091/myWorkplace+-+Time+Off)****, all employees can use ****New leave request ****to select any ****Type ****of leave (e.g. Regular time off, School Performance Leave, Remote working etc.)* |  |
| **⭐HR Employee (approval/ info/ requests)** | *Set which employee from HR department (HR manager is suggested), will be ****informed****, will ****receive ****and ****approve ****employees time off/requests.* | *In myWorkplace the relevant HR employee,*
- *will be ****informed ****-through push notifications and e-mail- about actions regarding Leave/Requests.*
- *will be able to ****monitor ****and ****approve ****[Leave](https://wiki.soft1.eu/space/SS5EN/189269091/myWorkplace+-+Time+Off)**/**[Requests](https://wiki.soft1.eu/space/SS5EN/189269078/myWorkplace+-+Requests)** directly or/and on behalf of an employee/supervisor.* | |
| **⭐HR Requests - Doc. Series**
**⭐Leave days - Standard Comments** | *Select the ****Comments ****you have created in SOFT1 ERP to make them available though myWorkplace.*
*💡Make sure to create a list of Comments in SOFT1 ERP (CRM Parameters → Documents Standard Comments - General actions) to make them available as an option.* | *Regarding ****Requests ****and ****[Time Off](https://wiki.soft1.eu/space/SS5EN/189269091/myWorkplace+-+Time+Off)****, all employees can choose one of the ****Comments ****(e.g. 'School performance', 'equipment replacement' etc.).*
*Alternatively, they type their own comment by clicking in 'Create' indication, to fill in the field.* | |
| **⭐Employee data - Updating request** | *Select a Series based on which employees' actions/requests will be saved in SOFT1 ERP, which refer to updating data.*
*💡Make sure to create a Type of action for Sub-module→ Employee Requests and link it to a Series **[Request](https://wiki.soft1.eu/space/SS5EN/189269078/myWorkplace+-+Requests)**.*
*Requests will be automatically organized in SOFT1 ERP based on category/point where employees request update in myWorkplace.* | *In ****Personal info update****, all employees can choose of the available ****Categories ****(e.g. Updating Personal data, contact etc.), to save their request.* | |
| **⭐Employee Printouts Log File-Series** | *Set the Employees Printouts Log to have the ability to record and send payroll receipts, medical forms, and other documents (e.g. for each employee). *
*💡Make sure to have previously created a **[Printout Logs File](https://wiki.soft1.eu/space/SS5EN/189275144/Printouts+Log+File)** and respectively a Type for this job in SOFT1 ERP.* | *When employees attach a file in myWorkplace, e. g. a medical form, the specific action will simply be recorded in SOFT1 ERP for review by the relevant department. * | |
| **⭐Working hours-Doc. Series** | *Select the Working hours Series with which you will save the employees Working Hours/Shifts in SOFT1 ERP.* | *In Attendance you can monitor your ****working hours**** or your team - based on role/job position/organizational unit.* | |
| **⭐Color Matrix** | *Optionally set a color zone to display a different color per action on work calendar/Timesheet in myWorkplace.* | *In Attendance you can monitor per ****color matrix**** your ****working hours****, or your team's, based on role/job position/organizational unit.* | |
| **⭐Day off-Doc. Series** | *Select the Series with which you will save the actions related to employees days off in SOFT1 ERP.* | *In Attendance you can monitor your ****working hours**** or your team's- based on role/job position/organizational unit.* | |
| **⭐Outside Ordinary Working Hours - Doc Series** | *Select the Series in which the relevant Action will be saved in SOFT1 ERP (H. R & Payroll → Actions Management → Employees Actions), for outside ordinary employees' working hours. * | *You can monitor your ****working hours ****or your team's- based on role/job position/organizational unit, in myWorkplace.* | |
| **⭐Non-work Series** | *Select the Series for scheduling non-work for an employee, by the supervisor to subordinates.* | *The department's supervisor can save the specific action for their subordinates, in myWorkplace.* | |
| **⭐Color Matrix (Series)** | *In Color Matrix (Series), you can set the color that will be used to display working hours and also set colors to Series (Day off, Regular leave, etc.).* | *In Attendance you can monitor per color matrix your ****working hours****, days off, leaves, or your team's, based on role/job position/organizational unit.* | |
| **⭐E-mail Certification** | *Optionally, activate Email Certification for further protection of payroll receipts. Through this process, payroll receipts are uploaded to Microsoft's Share Point.* | *In myWorkplace, when employees receive Payroll receipts and attempt to open the attached file, the opening of the file will be confirmed through the E-mail that has been filled in their profile in SOFT1 ERP.* | |
| **⭐Employee Directory** | *Select the ****Employee Browser ****you have previously designed in SOFT1 ERP and wish to display in myWorkplace.*
*ℹ️ SOFT1 ERP provides the ability to design Employee Directory based on the information that each company wants to display to their personnel.* | *In ****[Company Directory](https://wiki.soft1.eu/space/SS5EN/189269082/myWorkplace+-+Organization+Chart+-+Directories)****, all employees can have access to necessary corporate info.* | |
| **⭐Employees List** | *Select the ****Employee Browser**** you have previously designed in SOFT1 ERP and wish to display in myWorkplace.*
*ℹ️ SOFT1 ERP provides the ability to design this specific Browser based on the information that each company wants to display.* | *In ****[Team Directory](https://wiki.soft1.eu/space/SS5EN/189269082/myWorkplace+-+Organization+Chart+-+Directories)****, all supervisors can have access to their team/subordinates' Team info.* | |
| **⭐Attendance Calendar** | *Set the Attendance Calendar Browser that you previously designed in SOFT1 ERP and wish to display in myWorkplace in the respective option.*
*ℹ️ SOFT1 ERP provides the ability to set up/design the Work Schedule Browser based on the information that each company wants to display.* | * In ****Attendance****, you can monitor your team's or your working hours - based on role/job position/organizational unit.* | |
| **⭐Track Check in** | *Set the browser you have designed in SOFT1 ERP (myErgani Live). In this specific list, employees' check-in- start of working hours are saved. Based on this, a control is made for starting work. * | | |
| **⭐Track Check out** | *Set the browser you have designed in SOFT1 ERP (myErgani Live). In this specific list, employees' check-out-end working of hours are saved. Based on this, departure control is made for leaving work. * | | |
| **⭐Keep track of working time** | *Set the browser you have designed in SOFT1 ERP (myErgani Live). In this specific list, the actions are saved. Based on these, the working hours are checked, the difference between arrival and departure etc. * | | |
| **⭐Non-submitted actions** | *Set the browser you have designed in SOFT1 ERP (myErgani Live). In this specific list, the pending transactions are recorded, i. e. those that are under review by the relevant employee/department and have not yet been uploaded to Ergani Live. * | | |
| **⭐Leave Statistics** | *Set the Leave Statistics Browser/List that you previously designed in SOFT1 ERP for the graphic data display in Leave Balance.*
*ℹ️ SOFT1 ERP provides the ability to set up/design the Leave Statistics Browser/List* *based on the information that each company wants to display.* | *In myWorkplace, in ****Balance*** *you can monitor**** ****all the information, e.g. Entitled, Taken etc., related to your personal or your team’s Balance.* | |
| **⭐Evaluations** | *Set the Evaluations Browser/List* *that you previously designed in SOFT1 ERP and wish to display in myWorkplace in the respective option.*
*ℹ️ SOFT1 ERP provides the ability to set up/design the Evaluations Browser/List* *based on the information that each company wants to display.* | | |
| **⭐Auto submit variable working hours** | *Activate the Auto submit variable working hours to send the Working Time Setup directly to ERGANI. Make sure you have previously set in Company’s General parameters → Submit forms with: Web Service.* | | |
| **⭐Default notification account** | *Set the email account that will be used to send notifications (e.g. Leave Approval-Rejection) to your employees.* | *In Business process Scenarios, a specific email account is set to be used for the notification flow processes.* | *Leave or Request Approval-Rejection, e.g. Replacement of equipment, Cancel Leave request, etc.* |