---
title: "FAQs & Warning messages"
canonical: "https://wiki.soft1.eu/space/SS5EN/189268937/FAQs%20%26%20Warning%20messages"
format: markdown
---
| <span style="color: #ffffff">**Questions - Warning messages**</span> | <span style="color: #ffffff">**Answers**</span> |
| --- | --- |
| **Which Fiscal Year do I use know?** | If more than one Fiscal Years exist in a single Company, the users always work at the Fiscal Year of the login date.  In other words, the date they set upon login to SOFT1 ERP.<br>If there are no restrictions, the users have access to all Fiscal Years' documents regardless of the login date and therefore, regardless of the fiscal year they work at. |
| **How do I log into SOFT1 ERP on a different date/ Fiscal Year while I am already logged in?** | <span style="color: #172b4d">The SOFT1 ERP login data are displayed at the System bar (Company, Branch, login date, Payroll period and login user).  If you click on the login date then the login screen will be displayed focusing on the login date field etc. </span> |
| **Which fields are required to Create a New Fiscal Year?** | The required fields are the Fiscal Year, the Code, and the Period (Starts on & Ends on). Nevertheless, in case you miss to fill in any of them, a warning message will be displayed. For example, "Enter data in the following fields: Year, Code, Period". |
| **How can I perform periods analysis at a Fiscal Year?** | You have to zoom/click on at the line of each Fiscal Year. |
| **✉ Field 'Year' already exists** | If upon running the 'Documents series numbering brought fwd' job the following message is displayed: <Field "Year" already exists>, it means that documents have been already created at the New Fiscal Year. |
| **✉ Fiscal year ΧΧΧΧ is locked. Job execution not allowed or ✉ Action is not allowed because Year ΧΧΧΧ is locked.** | <span style="color: #333333">If a Fiscal Year is locked and you try, for example, to post a document, run a job etc, a respective message will be displayed.</span> Check if you need to unlock the Fiscal Year at 'Years' tab (Companies). |
| **✉ No fiscal periods have been defined for the current date.** | <span style="color: #333333">It is displayed upon login to SOFT1 ERP.  If necessary, create a new Fiscal Year: </span><br>1. <span style="color: #333333">Login to SOFT1 ERP on a previous date/ year for which a Fiscal Year has been set or to a different Company where you can log in on the specific date.    </span>
2. <span style="color: #333333">From SOFT1 ERP Parameters menu, select the Company and at <Years> tab fill in the data of the new Fiscal Year.</span>
3. <span style="color: #333333">Relogin to SOFT1 ERP on the desirable date.</span> |
| **✉ Fiscal Years should not have gaps or overlaps between adjoining period start and end dates, or overlaps between adjoining fiscal years.** | It is displayed upon creating a new Fiscal Year. This means, that there are period gaps between the Fiscal Years. For example, in case you have created a Fiscal Year for the period of 01/01/2020 - 31/12/2020 and then attempting to create a new one for the period of 01/02/2021 -31/12/2021. |
| **✉ This fiscal year is locked. New entries cannot be created.** | You cannot work on a locked Fiscal Year, at least until it is unlocked. In case you try to create a document to a locked Fiscal Year, the following warning message will be displayed: "This fiscal year is locked. New entries cannot be created".<span style="color: #404040"> Documents Open-item job is excluded. </span> |
| **I wish to create and work on over a 12-month Fiscal Year. What should I do?** | To create an over 12-month Fiscal Year, at a new installation, (for example, 01/05/2012  - 31/12/2013), you have to delete the Fiscal Years suggested by the standard configuration. Then you can set your Fiscal Year. If you need to create Op. balance entries (and therefore a previous fiscal year), then you should create an additional Fiscal Year, namely, 01/01/2011-30/04/2012 to avoid period gaps. |