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title: "CLOUDSHIFT - Employees"
canonical: "https://wiki.soft1.eu/space/SS5EN/1223065868/CLOUDSHIFT%20-%20Employees"
format: markdown
---
In CLOUDSHIFT, you can create the Employees file individually (*per employee*) or massively (*.xls file*). If data [Synchronization](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065690) with SOFT1 ERP is performed, Employees are available as designed in SOFT1 ERP. Then, no modification via CLOUDSHIFT is allowed.
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#### âĄī¸ Employees
To add Employees in CLOUDSHIFT -if data [Synchronization](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065690) with SOFT1 ERP is not available- work as follows:
##### â Mass upload from .xls file
1. Select **Employees **from the *menu â **[Parameters](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962346)* and click **Mass Upload.**
2. Select** ****[Work centers](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962383)**** **in which you will add the Employees file you have created. đ *If the field is left blank, the file will be uploaded for all **[Work centers](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)**.*
3. Click **Select file **to upload the Employees file. Activate the *Update based on VAT number* flag, if you are uploading the file again and want to update existing data to avoid saving multiple duplicate entries.
4. Click **Upload** to display the Employees file.
5. Select to edit the Employees data.
##### â One-by-one Upload
Select **Employees **(*menu â Parameters*) and click **Add Employee**.
- Fill in **Basic Info** of the Employee (*Name, Surname, Address, TRN, Application form, Job description (optional) etc*.).
- Set the **[Work center](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962383)****,** **[Job positions](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962383/CLOUDSHIFT+-#%E2%9E%A1%EF%B8%8F-%CE%A0%CF%8C%CF%83%CF%84%CE%B1)** and the Date (From - To), if you wish the Employee to be transferred/work at a different Work Center/Job Position, after the initial period ends in case of increased staff demand, *e.g. Christmas holiday season / sales period.*
- Fill in the **[Specialties](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962474)**** **and the** ****[Attributes](https://soft1wiki.atlassian.net/wiki/spaces/SS5EL/pages/606962474)**** **of your Employees and their level (*1-5 stars*).
> âšī¸ - *Use **Filters** (per **[Work center](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)**, From - To, Last Name, First Name) to narrow down the Employees list.*
> âšī¸ - *Set **multiple Specialties** to Employee*s* based on Company needs. For example,* *an employee may have a Head Chef specialty but can also work as a Cook.*
- Check the **Contract **details, which are available in CLOUDSHIFT after performing data [Synchronization](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065690) with SOFT1 ERP *(Employee profile â Employment Data tab â Employment contract history tab â Contract tab*). For example, for a full-time employee, the Minimum and Maximum values are automatically set to 5 (days), 8 (hours), and 2 days off (if they work a 5-day week).
đ Alternatively, you can create new employment contracts by setting start/end dates (From-To), *e.g., 01/01/2023-31/12/2025*, the Minimum & Maximum number of days and hours per week,* e.g. 5 days & 40 hours*, respectively, and the Minimum & Maximum number of days and hours per day, *e.g. 8 hours.*
Additionally, set the Minimum hours between shifts, *e.g. 11 hours, *and the Number of days off per week, *e.g. 1.*
> đ - *An Employee:*
> đ - *can have **multiple contracts** with a specific period. When one expires, the next one is automatically activated. *
> đ - *When it expires, it is no longer available in **[Shift Schedule](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065707)**.*
> đ - *Employment Contract Parameters** may be modified by the Administrator at any time. When an Employee is working 4-hours/week and should work 8 hours in case of emergency and staff shortage.*
- Set the preferred working days for your employees/staff in the **Shift Day Limits **when creating [Shift Schedule](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065707), without this being restrictive when creating the Plan. Priority is given to employees who meet the shift requirements.
*For example, suppose an Employee prefers to work the **Morning shift** (Monday-Wednesday-Friday, 4 times/month), the **Midday shift** Tuesday-Thursday, 4 times/month and does not prefer to work the **Night shift** at all.*