---
title: "CLOUDSHIFT - New Shift Schedule - Results"
canonical: "https://wiki.soft1.eu/space/SS5EN/1223065707/CLOUDSHIFT%20-%20New%20Shift%20Schedule%20-%20Results"
format: markdown
---
Create the **Shift** **Schedule **for all or specific Work Centers and Job Positions in your Company, for the preferred **dates** and **find **the **available ****[Employees](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065868)**** **to allocate/manage your company's shifts. 

#### ➡️ <span style="color: #ff991f">Note that: </span>

- [Employees](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065868), [Working hours](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/267747329), <span style="color: #0747a6">[Employment Agreements/Contracts](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065868)</span>, <span style="color: #0747a6">[Specialties/Attributes](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065845)</span>, and <span style="color: #0747a6">[Work centers](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</span><span style="color: #0747a6">, </span>have been set,<span style="color: #0747a6"> </span>either by using the [Synchronization ](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065690)process to update CLOUDSHIFT based on the data available in SOFT1 ERP, or by manually filling in the data directly in CLOUDSHIFT.
- The <span style="color: #0747a6">[Job Positions](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</span><span style="color: #0747a6"> </span>and <span style="color: #0747a6">[Shifts](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065671)</span> have been set for employees to be suggested when creating the Shift Schedule.

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#### ➡️<span style="color: #ff991f"> Shift Schedule  - Start Process</span>

Suppose you wish to create a **new Shift Schedule **for the week *02/09-08/09*, for the Work center you are in charge of.

1. Create a new **Shift Schedule**, either from the side menu or from the Home page.
2. Select the **<span style="color: #0747a6">[Work centers](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</span>**** **e.g. *Reception,* and set the **Working Period*** *e.g. *02/09-08/09* and the respective **<span style="color: #0747a6">[Job Positions](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</span>** *e.g. Reception, Public Relations Office, etc.*
3. Click **Start **to create the new Shift Schedule.

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####  ➡️ <span style="color: #ff991f">Shift Schedule - Job Positions</span>

Display the Work plan for each **Job position **and work as follows:

1. View the selected <u>[Work center](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</u> e.g. *Reception *including the <u>[Job positions](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/1223065774)</u> *e.g. Reception, Public Relations Office, Call Center *and the <u>Date range</u> applied, *02/09-08/09*.

👉* Pay attention to the indications, namely: ****<span style="color: #bf2600">red </span>****indicates that the job position is mandatory, ****<span style="color: #ffc400">orange </span>****indicates that the job position is optional, and ****<span style="color: #006644">green </span>****indicates that an employee is available for the shift.*

2. Click the <u>3 dots</u> of each shift and select:
  1. <u>Edit </u>→  to make on-the-spot changes to the shift *e.g. the job position requires 0-2 workers, 1-1*. ❗ Modifications apply only to the specific Sift Schedule.
  2. <u>Select </u>→ to assign one of the available/appropriate employees to a shift.
  3. <u>Copy</u> & <u>Paste</u> an employee on a different shift.
  4. <u>Switch</u> an employee from one shift to another.

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#### ➡️<span style="color: #ff991f"> Shift Schedule - Employees</span>

Display the Shift Schedule for each **Employee **and work as follows:

- Use the <u>Specialty</u> filter *e.g. Reception *to display the employees you wish to link them to the preferred Job positions.
- Select the employee and click <u>Shifts</u> and <u>Job positions </u>to set **Day off**, return to **Work day **or set the shift. *For example, for the* *employee Athanasiou Georgios click Day off 06/09. * 👉 *Click * *to delete shift.*
- Click **Create Shifts **to create your Shift Schedule.

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#### ➡️<span style="color: #ff991f">  Shift Schedule - Results: Schedule & Shifts</span>

View in the **Results** the actions required for each Shift Schedule individually based on its Status.

More specifically:

- Find your Shift Schedule, click **Show **and then select **Confirm **to complete the process. 👉 *Use **<u>Restore </u>**to return your Shift Schedule to the status before your last changes/modifications.*

You may also:

- **Export **your Shift Schedule in .xls file.
- **Delete **the Shift Schedule if Status is not set to <u>Confirmed</u> or <u>Sent to HMRMS</u>.

If a Shift Schedule has the **Status **set to:

- **Initial **→ The initial stage of its creation has been carried out, that is, selecting Work Centers, Job positions and Date range. At this stage, you can edit it as many times as you wish until you confirm and send it to HRMS.
- **Confirmed** → It is the final stage before being sent to HRMS. Click Show to <u>recreate</u> the <u>Shift Schedule</u> and <u>send it to HRMS</u>.
- **To be approved → **It can be edited again by selecting Show, based on the needs, *e.g. shift changes, etc.* After applying the changes, click Confirm.
- **Sent to HRMS → **The Shift Schedule is sent to HRMS and cannot be modified.