---
title: "Accounting Parameters"
canonical: "https://wiki.soft1.eu/space/SS5EN/12060546/Accounting%20Parameters"
format: markdown
---
Select Accounting Parameters *(Parameters menu → Financials → Accounting → Parameters) *to set how SOFT1 ERP will handle your Accounting entries and various SOFT1 ERP jobs.
See below the Accounting Parameters functionality, along with examples.
| **Parameter** | **Functionality** | **Example** |
| --- | --- | --- |
| ### Accounting Parameters (Parameters menu → Financials → Accounting) |
| **Code format** | Design the format and maximum analysis of the accounts included in Chart of Accounts. Use the N symbol (capital -Latin) to indicate the use of a numerical symbol and the '.' (full stop) character to separate the digits.
Also, the code format varies based on the specifications if a different Chart of Accounts is used. | - The account’s code format relates to SOFT1 ERP Chart of Accounts' Template, e.g.:
- *Greek Chart of Accounts has the following code format: ΝΝ.ΝΝ.ΝΝ.ΝΝΝn → 70.03.00.0024*
- *Romanian Chart of Accounts has the following code format: NNNN.NN.NN and digit analysis: 1,3,4,7,10* |
| **Level analysis** | Set how account’s digit will be automatically recognized based on code format.
⚠️ *Make sure that digit analysis is properly filled in. Thus, accounts will not be created with a random digit.* | SOFT1 ERP recognizes the following for the analysis of 2, 5, 8, and 13:
- the 1st digit equals to the 2 first characters of the account *(e.g. 70)*
- the 2nd digit includes the 5 first characters *(e.g. 70.03)*
- the 3rd digit includes the first 8 characters *(e.g. 70.03.00) and*
- the 4th digit includes the 13 first characters *(e.g. 70.03.00.0024).*
:info: *'.' (period) separator character is included in measurements inserted in digit analysis.* |
| ### Parameters for Accounting entries |
| **Unbalanced entries** | When a user creates an unbalanced entry, for example, when total debits do not equal to total credits, select how it will be managed by SOFT1 ERP:
- **No check** → saving entries with unequal debit and credit amounts is allowed (not suggested).
- **Prohibition **→ saving unbalanced entries is not allowed.
- **Warning **→ a warning message is displayed. | If an unbalanced entry is saved and one of the following is selected:
- **Prohibition,** the message: *Saving unbalanced entries is not allowed, *will be displayed.
- **Warning,** a message will be displayed, warning that the entry is unbalanced and asking whether you still wish to save it. |
| **Modify/delete updated entries** | Activate to enable modifying/deleting entries, for which [Update Temporary Accounting Entries](https://wiki.soft1.eu/space/SS5EN/1238269994) has been performed, i.e. they have a journal number. | It is suggested to be set to No. If you wish to modify/delete an entry, set it to Yes, make the modifications and then, set it again to No. |
| **Posting zero data lines** | Activate to allow creating accounting entry lines (Accounting Entries) with zero value. | |
| **Unique Doc Code**
** ** | When a user creates an entry using an already existed code in database, select how it will be managed by SOFT1 ERP. The code is the Document field in the entry. The following options are available:
- **No check** → saving entries with the same Document code.
- **Prohibition **→ saving the entry with the same Document code is not allowed. The following prohibition message is displayed: *Attention! The same document code has been recorded in e.g. 3/10/2025*
- **Warning **→ the following warning message is displayed: *Attention! The same document code has been recorded in e.g. 3/10/2025 * | |
| **Recurrent entry** | Activate [Recurrent entries](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/12060446) operation. | |
| ### Parameters for Accounting Jobs |
| **Date Limit: following update of Temporary entries** | Use the Update Temporary Accounting Entries job to finalize Accounting entries. Activate to set [Date Limits](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268532), i.e. creating entries on finalized dates will not be allowed. | If it is set to Yes, [Date Limits](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/189268532) table is updated. |
| **Cancel Updated Acctg. Entries resulted from documents** | Select the entries you wish to cancel/delete based on how they are originally saved in SOFT1 ERP. The following options are available:
- **On Line**, to cancel the entries created directly when saving the Commercial Management Document.
- **Batch**, to cancel the entries created using the [Accounting based on Commercial](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/12060442) job.
- **From SOFT1 file**, to cancel the entries created using the Accounting based on Commercial Documents job. | If it is set it to **Yes**, work as follows:
- from the Accounting Date Limits table, delete the line with Date Limit Type set to From update of Temporary accounting entries and then,
- use the [Cancel Update Acctg. Entries resulted from documents](https://soft1wiki.atlassian.net/wiki/spaces/SS5EN/pages/12060442) job. |
| **Exch. rate discrepancies contra accounts** | Select the Debit and Credit accounts in which the values based on exchange rate discrepancies will be entered. |  |
| **Updated transactions** | Activate if upon saving an entry, it will be automatically updated/finalized and have a journal number. It is suggested to be set to No. | |
| **Create Trading Party** | Activate to automatically create (or with the question: *Do you want to save the trading party?\Yes?\No?*) an account when saving a new Trading Party (Customer/Debtor/Supplier/Creditor) in Commercial Management. | If it is activated:
- set a Trading Party code in Commercial Management to have the same format with the account,
- type * at the suffix, in the Trading Party’s profile → Accounting tab → Account field* (e.g., 30.00.00*)*. |
| **Automatic remodeling/ Extra Data - Analysis** | Select whether an expense value can be automatically modified and select the Contra account. | |
| ### Parameters for Accounting Reports |
| **Do not participate in detail balance sheet** | Select the Trading Party’s accounts that you wish not to be included in [Analytical General ledger](https://wiki.soft1.eu/space/SS5EN/12060133/Subsidiary+ledger) Report. Accounts will not be included when the Approved filter is set to No. |  |
| **Default data - Grouping** | Select [Grouping Scenarios](https://wiki.soft1.eu/space/SS5EN/189268981/Grouping+Scenarios+throughout+SOFTONE+ERP) suggested in filter of Accounting Reports, *e.g. Aging Balances.* | |
| ### Parameters for Cost Accounting Entries |
| **Automatic Acctg. Entry analysis / C/A series** | Set whether saving an entry will automatically generate the corresponding Cost Accounting entry in the selected Series. | Set the required data in the Account’s profile *(tab General data → tab Cost accounting)* to create C/A entries. |
| **Reverse sign for Opposite account** | Activate whether the Contra account set in G/L account’s profile → tab General data → tab Cost accounting, should be posted with a negative value when the G/L account is created. | |
| ### Parameters for Checks |
| **Check TRN / Check unique TRN** | When entering a **TRN **and you wish to check whether is its valid and unique, you can set how it will be managed by SOFT1 ERP. The following options are available:
- **No check** → saving Trading Party’s accounts with the same TRN is allowed.
- **Prohibition **→ saving Trading Party’s accounts with the same TRN is not allowed, displaying a prohibition message.
- **Warning **→ a warning message is displayed. | SOFT1 ERP allows you to check whether the TRN in accounts saved in Accounting are valid and unique, following the rules set by Greek Ministry of Finance. |
| **Excluded from checks** | Select the professional category that will be excluded from TRN checks. | |
| **Check trad. party on acctg. entry lines - Check type** | Select how SOFT1 ERP will behave if the user attempts to enter an item and there is a trading party account in the line whose TRN number does not correspond to any transaction in commercial management.
The following options are available:
- **No check** → saving entries is allowed.
- **Prohibition **→ saving an entry is not allowed, displaying the following prohibition message: *Attention! The trading party is not filled in for the account e.g. 30.00.00.0008. Saving the acctg. entry is now allowed.*
- **Warning **→ the following warning message is displayed: *ATTENTION! The trading party is not filled in for the account 30.00.00.0008. Save the acctg. entry? \Yes\No?.* |  |
| **Customers/ Suppliers** | Select the digit after which the Trading Party’s line check will be performed. | Select the option based on which the branch will be suggested in the article after Accounting |
| ### Parameters for Accounting - myDATA entries |
| **Suggest branch, revenue/expenses** | It refers to **Accounting - myDATA Entries**. Define how the branch should be suggested in the entry following posting. The following options are available:
- Based on myDATA entry branch
- Based on branch Series
- Based on login branch | |