--- title: "Composition Documents" canonical: "https://wiki.soft1.eu/space/SS5EN/12060326/Composition%20Documents" format: markdown --- ## COMPOSITION DOCUMENTS The composition documents are used for the consumption of quantities of composite item components and respectively, for the creation of the balance of the composited item. The composition documents can be entered directly or can arise indirectly from purchase / sales / inventory documents (document Series - parameter [automatic composition]).  The difference between composition documents and inventory documents is that in composition documents there is involvement of an item in the document header (composed item) and of consumed items in the lines.  ### Document types  To create a new Composition document type, select Parameters - Inventory- Composition documents- Document Types - "New entry".  After completing the basic data (Code, abbreviation, Description) define the behavior of the document, depending on the design decided: Composition / Dissolution.  ![image](media://a7c1cc18-4dcf-4cde-8086-276fdca2daa3) #### Page: Transaction data On Page you can set the following: - Movement reasons: the reason of movement proposed upon selecting that document type. - Use of barcode: whether to use barcode in documents of this type. - Check total: whether there shall be a check as to the completion of the total value on the document. This field accepts values: - No control: no check is performed with regard to the completion of the total value on the document. - Warning per document: the corresponding warning message appears. - Prohibition per document: it prohibits the posting of a document which does not bear a total value.   In area **"Inventory update"** set the parameters concerning the document lines. -Inventory trans.: select the transaction which shall affect the Financial data of the item composed. -SN type: as long as the item composed is monitored per serial number, define the behavior of the document with regard to the management of items with serial numbers (see section on Serial numbers).   In area **"Update accounting"** set the parameters concerning accounting update.  - Account: field that defines either a specific accountings account or part thereof in order to serve the automatic accounting update mechanism. - Accounting link: parameter that defines the "association model" of the document designed to accounting. - On line update: specify whether the document shall update Accountings automatically upon its entry or shall participate in the regular batch update process. - Totals per day: determine whether each of the main counterparts -documents shall create corresponding entries in Accounting or whether there shall be totalizing of all main documents of the day and the aggregate entry shall be reported in Accountings - Negative update: provides the ability to display negative sign on account values. This way you can use the same accounting link, i.e. of the invoice for the cancellation of the invoice.   #### Page: Lines data On page , define the behavior of the type with regard to the items to be entered on the document lines.  ![image](media://a93f73e1-c6c9-4212-b0b7-9ab7e1549a5d) In area **"Inventory update"** set:  - Inventory trans.: select the transaction which shall affect the Financial data of the items entered in the document lines. - Uses price: set the price of the items to be proposed in document lines (wholesale price, retail, cost, etc.). - Line columns: complete the line column design to be used on documents of this type. - Similar lines: parameter which specifies whether a check is to be performed with regard to similar lines in the document (selection of the same item). Accepts the values: - No action. - Warning: the corresponding warning message is displayed. - Pack: when choosing the same item these are packed in a single line. - Pack per price / discount: lines are packed in one in case item line is filled in with the same price and discount. - Prohibition: prohibits the entry of the same item in the document. - SN type: defines the behavior of the document with regard to the management of items with serial numbers (see section on Serial numbers).   In area** "Inventory checks"** set:  - Behavior: define the behavior of the document after the inventory checks. This parameter is combined with the parameter "Expression". - Per W/h: indication of whether the checks will be carried out per Inventory area or not. - On line: indication of whether the checks will be conducted upon item selection in line or during document posting. - Special: parameter for setting special inventory checks (ie lot balance check). - Line check: this parameter checks whether value is completed on the line.  Accepts the values: - No check: no check is performed. - Warning per line:  corresponding warning message is displayed. - Prohibition per line:  prohibits the posting of the document, on which no value has been completed on the line. - Expression: formulate the numerical formula as per which inventory checks are to be performed. - Zero quantities: specify whether zero quantities are to be checked on the line or during document posting.   In area **"Lot behavior"** set the following parameters: - Consumption mode: define the mode of consumption - selection of lots in the document. Accepts the values: - User specified:  the operator selects each time which of the item lots shall be entered in the document. - FIFO (automatic): during document entry, the application shall insert automatically the item lot, applying FIFO method. - LIFO (automatic): during document entry, the application shall insert automatically the item lot, applying LIFO method. - FIFO (default): during item selection on the line, the application shall propose the item lot, applying FIFO method. - LIFO (default): during item selection on the line, the application shall propose the item lot, applying LIFO method. - > Info: The date as per which the lot consumption mode shall be applied (Date inserted or ending date) is set in Inventory parameters. - Check expiry date: specify whether a (warning or prohibitive) check is to be performed with regard to lot expiry. - Mandatory use: specify whether it is mandatory to use the lot, when items monitored by lot are selected. - Using parameters "Selection" and "Proposal", define the mode of selection and proposal of the lot by the application. Specifically: - Whether there shall be proposal of lots with a balance greater than zero> 0. - Whether there shall be proposal of lots with available balance greater than zero. Or - Whether there shall be proposal of lots with fictitious balance greater than zero. ### Series  The configuration of composition Series through path Parameters - Inventory - Composition documents - Series. After completing the code and abbreviating the Series, you must define the associated document Type. Field "Name" is completed automatically with the name of the type, but this can be changed. In field "Number" enter the number of the Series. ![image](media://fdaff1a1-fe34-4cd8-9305-c9ea42843af2) #### Page: General Data Page defines issues related to numbering, printing, approvals, branches as well as the connection to contra accounts series.  In area "Numbers" set:  - Auto Numbering: option [Yes] enables internal numbering of the application using ascending numbering of documents. The number is unique for each document series. - Document code composition:  the document code number is generated from the combination of the "Auto Numbering" and the characters of field "Abbreviation". - Manual Series: set to [Yes] in case the document Series is manual. In this case, parameter "document code composition" should be set to [No]. Setting series to manual allows intervention on document VAT. - Strict numbering: refers mainly to computerized documents. Setting this parameter to [Yes] does not allow the deletion of a document, in case there is another entered document of the same Series with greater numbering. In case of document deletion, the document series numbering is automatically corrected - Same numbering: this parameter is completed in case that the series is desired to follow the numbering of another series. Here you select the documents module to which the model-Series belongs (the series whose numbering is followed). - Series: If you set the designed series to follow the same numbering, then select the Series the numbering of which is to be followed. The system prohibits the selection of a series that has its own numbering displaying the message "The document with the same numbering must have its own numbering".   In area** "Print"** set:  - Printing mode: define the dialog items related to the print of the document to be posted. The parameter accepts values: - [None]: the document will not print and will no message will be proposed. - [Yes (Automatic)]: no question shall be displayed to the user and the document will be printed automatically upon posting. - [With question (Yes)]: a question shall be displayed concerning the printing of the document with pre-selected the print document option. - [With question (No)]: a question shall be displayed concerning the printing of the document with pre-selected the cancel print option. - Printer: select the printer to be proposed for document printing. - Form: choose the form in which the document will be printed. - Copies: specify the number of copies to print. Attention: The copy to be printed shall bear a different signature. - On the following grid, specify the print mode data, the form data and the printer, in case the document is to be printed using a different printing form. - Printed document modification: this parameter refers to the conduction of checks (warning or prohibition) concerning the modification of a printed document. - Document reprint: this parameter refers to the conduction of checks (warning / prohibition) concerning the re-printing of an already printed document. - Print unapproved document: this parameter determines the behavior of the application on printing documents that have not been approved.   Area "Default" sets out the options to be displayed as default by the application during the posting process of a document of this series. Specifically:   - Branch: specify a default branch for the Series.  Info: This parameter in conjunction with users' rights can be prohibitive for the selection of a particular Series for a user who does not have rights for the branch set as default. - Business unit: specify the default business unit. - Approval scenario: here you can define the approval scenario to be used for posting documents.   **> Info:** It is recommended that the composition documents have automatic numbering and document code composition.    In area"Series" set: - G.L.:  specify whether during General Ledger update there is usage of an approved accountings transaction Series. - C.A.:  specify whether during Cost Accountings update there is usage of an approved cost accounting transaction Series. #### Page: Special Data Page defines issues related to the composition/decomposition of item sets. ![image](media://b1eb5fa3-7dca-4330-af7f-c4cd4ef0dd39) - Composition-Method: define whether and in which mode, during document posting a new composition document is to be created. - Composition-Series: this parameter depends on parameter [Composition: method]. Enter the Series to be used for the indirect posting of the composition document. #### Page: Rights On page 'Rights "set the user and/or user groups who shall have access to that series.  ![image](media://93381c8d-36d7-40d3-ae03-c46a41fcc0d8) ### Series Numbering  Table showing all active Series, including the number used.   ![image](media://f58c417d-f376-4b37-9195-d0d0f77bff93) ### Standard comments  Table in which you define the standard comments used in composition documents.  > Info: the document comment is a field allowing selection of a comment from the table, or typing a comment of your own.