--- title: "Cheques: Operation" canonical: "https://wiki.soft1.eu/space/SS5EN/12060251/Cheques%3A%20Operation" format: markdown --- ## Cheque bodies During posting cheques, whether these are op. balance cheques (Direct posting of cheque bodies), or posts for entry through transactions (Lines of collections and payments), the data to be completed are the following: ![image](media://f7723e82-5273-45d8-ab4f-33336313f759) - Cheque series: Select from the active cheque series - Type: Completed automatically during series selection - Number: The number refers to the numbering of the series of the cheque and not the number of the body. If the series has auto numbering, this is completed automatically by the application, otherwise it must be provided by the operator. - Code: The number refers to the codification of cheques by the application. If the series has Document code composition this is completed automatically by the application, otherwise it must be provided by the operator. **Issue** - Category: Cheque issuer category (Customers / Suppliers etc) - Issuer: provides the ability to select the trading party from the customers / suppliers, etc. file, depending on the selection in the previous field - Name:    The name of the issuer - Address: The address of the issuer - Tax.Reg.No.:  The Issuer T.R.No. - Telephone: The Issuer telephone Hint: In case of selection from the trading parties file, fields Name, Address, Tax.Reg.No. and Telephone are completed automatically.    **Received on/Due** - Number: The number of the cheque (In case of issue of bank assigned cheque, the number is completed by the application) - Receipt of cheque: The date of receipt of the cheque, - Version: The date of issue of the cheque (usually coincides with the receipt) - Expires on: The ending date of the cheque, - Bank: The bank to which the cheque belongs - Bank Branch: The branch to which the cheque belongs - Cash Account: The cash account of the cheque (Completed necessarily for bank assigned cheques with cash account that has active numbers of bank assigned cheques defined) - Account Number: The account no. as indicated on the Cheque (In case of selection of a cash account, the field is completed automatically) - Place: the Place of Issue of the cheque - Currency:  The currency of the cheque, - Ex. Rate: Currency ex. rate (In case the cheque is posted in Euros, then 1) - Amount: Face value of the cheque in its currency - Amount (Euro): Nominal value of the cheque expressed in the company currency. - Status: The current status of the cheque (Updated based on the transactions of the cheque) - Posting method: The posting method of the cheque (Direct / From Document) - Balance:  The balance of the cheque, as formulated from the cheque transactions. Hint: Each new cheque, whether op. balance, or through transactions, must have a balance equivalent to its face value. At no time should the balance exceed the face value or be negative.  - Balance (Euro): The above value expressed in the currency of the company's based on the ex. rate of the cheque.   **Holder** - Category: Cheque issuer category (Customers / Suppliers etc) - Holder: The current holder. The field is updated automatically through the transactions of the cheque, for op. balance cheques you have the ability to select trading party from the customers / suppliers, etc. file, depending on the selection in the previous field - Name: Holder name - Address: Holder address Hint: If field Holder is completed from trading parties file, fields Name, Address are automatically completed.      **Last Dates** - Transaction: Last cheque transaction - Pay-off: Payment date Hint: the above two fields are updated automatically by the cheques transactions   **Special data:** - Is transferred to: If set to "NO" the cheque cannot be transferred even if its current status allows so. - Reserved:  If set to "YES" no further cheque transaction is allowed. - Portfolio: Commercial information used to group cheques. - Trading party type: Information field where you can select the type of the initial trading party of the cheque (Customers / Suppliers etc) - Original trading party for the cheque, with selection of the trading party from the Customers/Suppliers etc. file, depending on the selection in the previous field - Account: Account to be used in accounting links. - Guarantor's name: Information field where you can type the name of the guarantor.   ## Post cheque from transactions (Collections - Payments)  As mentioned earlier the cheque bodies (excluding op. balance cheques) are posted through the collection and payments documents lines. If the cheque transaction selected in the lines is such so that it creates a new Cheque, then you can post the data of such new Cheque using 2 methods:   either on the collection line, that is filling the basic fields of the cheque that appear in the columns of the lines of collection/payments documents. or "zooming" on indication    on the right side of the field in order to display the full screen of the Cheque and post there any information you consider necessary for the Cheque, whether basic or secondary    ## **Posted Cheques/Notes transactions (Transfers-Protest-Settlements)** In collection and payment documents, as well as in cash accounts actions you have the ability to select cheques among those already posted. Selection is done using the selector on the line and the cheques displayed for selection are those that correspond to filters as these are defined by the selected cheque transaction (see Cheque transactions).   ## Bank-assigned cheques Bank assigned cheques differ from the other cheques as far as it concerns the posting of their body in the following points. - Cheque series:   The series must be labeled in its special data as Bank-assigned cheque: "YES". - When opening the cheque you should not complete cheque number. (It will be completed automatically by the application) - In bank assigned cheque data you must always select cash account, bank and bank branch. - The cash account must include in tab Bank assigned cheques the data of the bank block, as provided by the bank. The data that should be completed are:  - From number / To Number: The range of numbers given by the bank. - Next number: The number attributed to the next cheque - Active: Refers to the specific range of cheque numbers Besides the above, bank assigned cheques operate just like the other company cheques.   ## Cheques on a specific date By nature, cheques are characterized by the peculiarity that each transaction alters the data of the cheque which, in the other modules are considered to be constant. This results to the inability to display the status of cheques, as this appeared on a certain past date, using the conventional reports. For this reason a special designed browser is created with the name "Cheques on a specific date" This browser displays company cheques with the image (Status, Balance, Holder, etc.) that they had on the marginal date set in the filters. This renders possible the agreement of cheques on a specific past date.