Create Content





Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

SP Horizontal nav group
outlinetrue
colorblue


SP Horizontal nav item
nameConfiguration

Configuration in Soft1

Section


Column
width50

 Employees

💡 This step concerns the creation of a SEPA file for employees' payments made through wire transfers.

Go to the Employees Parameters (Parameters → C.R.M. → Employees - Contacts) and in the Trading partner entity field, select in which type of trading party the employees' transactions will be monitored, e.g. Creditors.


Column
width50



Section


Column
width50

You will then need to assign the Trading party (here Creditor) to the Employee, through the Employee's card on Other data tab.


Column
width50



Section


Column
width50

② Trading Parties

In the Trading Party card (e.g. Supplier, Creditor) define the Bank account data (Financials tab) of the Trading party.


Column
width50



Section


Column
width50

Bank

For the Bank, where the SEPA file will be submitted, define the following:

  • Sender code (SEPA) - Credit/Debit code (SEPA), provided that they are required from the respective bank.
  • Payroll file, concerns the specific bank file format. For example, select Alpha for Alpha Bank.
  • Branch, fill in the necessary fields and the BIC code.


Column
width50



Section


Column
width50

④ Cash Accounts

For the Cash Account, monitored for the specific bank, define the following:

  • fill in the ΙΒΑΝ that will be used for the payment,
  • link the Cash account to the Bank,
  • define the Bank Branch. (Make sure that in the Branch, you have previously filled in the BIC code.)


Column
width50




SP Horizontal nav item
nameOperation & Examples

Operational scenarios

See below how to create the SEPA payment file, for payments to: 1) suppliers, 2) employees (i.e. payroll payments made via e.g. Creditor wire transfers).

① Suppliers payment scenario

Section


Column
width50

Create supplier wire transfers, either manually or in bulk, through the Payments Plan (wire transfers) job.


Then, select the Create SEPA file job, to generate the .xml file for the supplier wire transfers.

In the File type field, you must select Tr. Parties Payment file. Find out more on: Create SEPA file section.


Column
width50



② Employees payment scenario (Creditors wire transfers)

Section


Column
width50

Create the other transactions documents for the company's employees, either manually or in bulk, via the Update payroll expenses Create Other Transactions Documents (Payroll Expenses) job.


Column
width50



Section


Column
width50

Create payment wire transfers for the employees of your company (e.g. creditor wire transfers), either manually or in bulk, through the Payments Plan (wire transfers) job.


Then, select the Create SEPA file job, to generate the .xml file for the employees payments (creditor wire transfers).

In the File type field, you must select Payroll file. Find out more on: Create SEPA file section.


Column
width50




SP Horizontal nav item
nameCreate SEPA file

Create SEPA file

Select the Create SEPA file job  (Jobs Menu → Financials → Cash Accounts & Bank Transactions → Wire transfers) and set the following:

Section


Column
width50

File data

  • Bank: select the Bank, where the payment file will be sent.
  • Save as: automatically filled in, according to the selected Bank's specifications. Click on, to set the location (folder, directory) where the generated file will be saved.
  • Sender code - Credit/Debit code: automatically filled in, upon selecting the Bank. 
  • No: 001 is automatically suggested. To send a new file within the same day, set a new increasing numbering, e.g. 002, 003, e.tc.
  • File type: select the type of file you wish to create, i.e.:
    • Payroll file, for employees payments made via e.g. Creditor wire transfers.
    • Tr. Parties Payment file, for trading parties payments via e.g. Supplier wire transfers.


Column
width50



Section


Column
width50

Document data

  • Doc. code, From – Doc. code, To: select the documents that will be included in the file.
  • Only documents that have been exported to file: activate this filter, if you wish to exclude the documents included in a previous file. 
  • Dates: define the dates interval of documents that will be included in the file.
  • Approved: activate this filter for only the Approved documents to be included in the file. 
  • Module: select which documents will be included in the file. 
    • The field operates in combination with the Doc. code (From - To) and Document Series fields. For example, by selecting the Suppliers module, only the Doc. codes/Series of the supplier wire transfers can be filtered/selected.
    • If you select the <Payroll file> Type, it is recommended to define in the proper Module, e.g. Creditors Wire transfers, if you make payroll payments via Creditors Wire transfers.
  • Latin name: activate this filter for the characters of the file's alphanumeric fields to be converted into Latin.
  • Include Forecasts: activate this filter to include the wire transfers having behaviour type 500 (=Forecasts).
  • Show Debits: select how debits will be displayed in the file, based on the Bank's specifications (indifferent, cumulative, detailed).


Column
width50



Section


Column
width50

Results hyperlink

Once the job is executed, click on the Results hyperlink to check whether any errors occurred upon the file's calculation/production.  


Column
width50



Section


Column
width50

Results Tab

The Results tab includes data of the .xml file, based on SEPA ISO20022 standards.

Payment Information area includes grouped data of payment orders. Click on each line to see below the Credit Transfer.



Column
width50




SP Horizontal nav item
nameMonitor

Monitoring Wire transfers exported to .xml file

Section

Monitor the documents that have been included to SEPA .xml file, by following the steps below:

Column
width50

Design the Wire transfers Browser & Screen form.

Browser design

  • At the Wire transfers Browser design (e.g. of Suppliers), add the SEPA file field (BFNSUPDOC.PRDCOST) as a Filter, and/or as a Column. The field accepts the values Yes/No. 
  • Save the Browser.

Screen form design

  • At the Wire transfers Screen form design, right-click on an area and select Properties.
  • Add the SEPA file field (BFNSUPDOC.PRDCOST). 
  • Save the Screen Form.


Column
width50



Section

Result

Column
width50

Select the Browser you designed, activate the SEPA file filter, and view all the documents that have been exported to SEPA .xml file.


Column
width50




...